Accounting
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Translated from the Italian guide. Narciso itself is in Italian, so the names of buttons, menus and fields are shown exactly as they appear on screen, with a translation in brackets where it helps.
The Contabilità (Accounting) page gathers in two lists the money coming in and going out and the payment deadlines: the Prima Nota (Cash Book), which is the register of cash movements, and the Scadenzario (Payment Schedule), which lists what has to be paid by a certain date.
Contents
How to open it#
It opens from Scartoffie ▸ Contabilità, the last entry of the group (see Side menu). From Secretariat (Secretariat) you go straight to the Scadenzario by clicking the box of a «Paga …» (Pay …) task or of a deadline.
The page is open to all three roles, who see Prima Nota and Scadenzario with all the amounts. Some actions are reserved for Titolare (owner) and Responsabile (manager):
- declaring a sale to the Italian Revenue Agency (see Cash book);
- marking a deadline as paid (see Payment schedule).
An Operatore (operator) sees the same buttons, but after clicking receives in red «Operazione riservata a Titolare o Responsabile.» (Operation reserved for Titolare or Responsabile.) and nothing changes.
The two tabs#
At the top there are two half-screen tabs: Prima Nota (book icon) and Scadenzario (calendar icon). The active one is white, the other grey. The browser tab title changes: «Prima nota & Movimenti di cassa — Narciso» or «Scadenzario & Pagamenti futuri — Narciso».
- The chosen tab is not remembered in the address: when you reload the page you go back to Prima Nota, unless you arrive from Segreteria, which opens the Scadenzario.
- When you switch tabs, the table you leave is reset: search, selection and sorting are forgotten. What is remembered, for your own user, is the width, order and visibility of the columns and the font size.
- Rows arrive in blocks as you scroll, with no limit on the total; a counter shows how many there are. If loading fails, «Non è stato possibile caricare i movimenti.» (It was not possible to load the movements.) appears in the table (in Scadenzario «…le scadenze.» (…the deadlines.)) with the button to try again.
- The tables update by themselves when a colleague or another device registers a sale, an order or a deadline.
The general behaviour of tables (selection, search, column width, Copia (Copy) button, Tool panel) is described in Data tables.
Exports#
In both tabs the Esporta (Export) button (Excel, CSV, JSON, PDF) prepares a file with all the rows that match the search, even those not yet visible, or only with the selected ones, and only with the visible columns.
- The CSV uses the semicolon as separator and has the accents correct, so Italian Excel opens it with the columns already split.
- The PDF is a table on landscape A4 pages, with one row per movement.
- If the export fails, «Esportazione non riuscita. Riprova tra qualche istante.» (Export failed. Try again in a few moments.) appears.
How it connects to the rest of the program#
- Cassa ▸ Paga (Pay a supplier). If you pay at once, the purchase generates an already-paid order, which appears only in Prima Nota. If you choose a deferred payment (15, 30, 45 or 60 days, within the supplier's «Giorni max. pagamento» (Max payment days)) an order to be paid is registered with a deadline equal to today plus the chosen days: it appears in Prima Nota and in Scadenzario with the note «Dilazione concordata: Ngg» (Agreed deferral: N days). The procedure is in Paying suppliers.
- Magazzino (Stock). The registered order puts the products «in arrivo» (incoming); receiving the goods and cancelling a line or the order are done from Stock.
- Segreteria. The to-do list shows, for today's date or dates already past, «Paga [supplier]» (Pay [supplier]) and unpaid deadlines; a click takes you to Scadenzario (see Secretariat).
- Tax deadlines. When the business has indicated that VAT is settled (see Tax configuration) the program prepares the tax deadlines by itself, described in Payment schedule.
What is not in Contabilità#
To avoid pointless searching: on this page there are no period totals or balances, date filters, manual registration of outgoings, manual entry of deadlines, supplier price lists or printing of the register. The ways out of the program are the export of each table and printing from the browser.
Messages you may see#
| Message | Where | Meaning |
|---|---|---|
| Copiato (Copied): «Nome colonna: valore» (Column name: value) | Copy icon of a cell | The text is in the clipboard |
| «Vendita dichiarata all'Agenzia delle Entrate» (Sale declared to the Revenue Agency) / «N vendite dichiarate all'Agenzia delle Entrate» (N sales declared to the Revenue Agency) | After «Dichiara» (Declare) | Sales declared |
| «Dichiarazione non riuscita per: …» (Declaration failed for: …) | After «Dichiara» | The Agency rejected it or the service is not available |
| «Impossibile caricare la scheda ordine.» (Unable to load the order record.) | Order record | The order cannot be found or there is no network |
| «Errore durante l'aggiornamento della scadenza» (Error while updating the deadline) | Click on the Stato (Status) of a deadline | The status has not changed |
| «Esportazione non riuscita. Riprova tra qualche istante.» | Esporta | The export failed |